Describe what needs to move

Describe the items to be moved A workstation, meeting table, files and a box appear alongside notes on dimensions and handling. WorkstationStorageMeeting roomList itemsCounts and roomsSizes if knownDismantlingHandle with careList items as well as floor area

The number of workstations and the floor area give a starting point. Add furniture, IT equipment, boxes and larger items. Identify what will be moved, stored, reused or left behind.

Include dimensions and weights for heavy or bulky items where available. Note any furniture that needs to be dismantled and reassembled.

Check building access at both addresses

Access affects the work The route from the entrance and lift to the moving lorry shows why the brief needs access and booking details. LiftEntryRequirementsMeasureLoading areaLift bookingCarry routeAccess

Record floor levels, lift dimensions, narrow passages and the route for carrying items. Note any lift or loading bay bookings and any restricted access times.

Ask the provider how they handle waiting time, additional stops and changes to the agreed arrangements. Resolve any uncertainties before confirming the job.

Two unlabelled cardboard boxes on a wooden table.

List transport and optional services separately

Separate transport from extras Transport is shown separately from packing, assembly, cleaning, storage and IT work. TransportPackingStorageMaterialsAssemblyCleaningStorageIT

Specify the scope of packing, materials, assembly, cleaning and storage. State what your team will handle and where you need help. Ask the provider to confirm whether IT installation or specialist handling is included.

Include any preference for an evening or weekend move in the request. Check availability and pricing in the quote.

See what a business move can include before asking for a price.

Read the quote as a description of the work

Read the quote as a scope of work A checklist helps review the scope of work, costs, dates and changes. JobItems and addressesPricingTravel and extra chargesRoles and datesCheckSame scopeClear costsValidityContact for changesSave the agreed version
  1. Scope. Are the addresses, inventory, extra stops and optional services correct?
  2. Pricing. Is the price fixed, estimated or based on time?
  3. Costs. Does the quote show travel, materials, waiting time, surcharges and how VAT is treated?
  4. Responsibilities and terms. Does the quote state the date, how long it is valid, the payment terms, how changes are handled and who to contact if something differs from the plan?

Get clarification in writing

Ask for written clarification Questions about inventory, access and responsibility lead to a revised written brief. ClarifyMissing itemAccess unclearExtra charges?Liability termsAsk in writingRevised briefItems listedAccess confirmedExtras definedCopy saved

If anything is missing, update the details before deciding. Check who will carry out the move under the contract and what liability terms apply to your company’s property.

A provider can give you a price based on the details of your move. Read how to request and review a quote and use the checklist to gather the details.