Include more than workstations

Count more than workstations Alongside desks, meeting furniture and files, a sample inventory row shows the destination room and handling requirements. WorkstationsFilesRoomInventoryHandlingMeeting roomTable, chairs, screenTarget room and dismantling

A desk count is a good start. Include meeting rooms, storage areas, kitchens and archives in the inventory too. List the contents of each room and mark what needs to go to the new premises.

Identify items going straight to the new office and items that need storage. Note furniture that needs dismantling and equipment whose size, weight or handling requirements could affect the move.

Describe the route through each building

Describe the route through the building The route through doors, a lift and passages leads to the loading area outside. LiftEntryRoom to loading areaMeasureLoadingDoorsPassagesCarry route

At both addresses, check floor levels, lift dimensions, doorways, narrow passages and the route to the loading bay. Note who will confirm access and whether you need to book a lift or loading bay.

Flag anything you still need to check. A lift measurement that looks precise is useful only once it has been verified.

Blank notebook, coffee cup and phone on a desk.

Agree what staff and IT will handle

Define what staff and IT will handle The brief separates staff packing and labelling from IT disconnection and agreed reconnection. In-house tasksPack workstationsLabel itemsDisconnect ITConfirm accessAssign leadsDesk ASame deskAgree reconnection

Decide who will pack up workstations, label monitors and disconnect equipment. List what your team will do and what you want help with. Agree the scope of installation and reconnection if you want them included.

Give your preferred move date and when reception, the network and other functions need to be up and running. Include any need to move in phases.

Need help with the archives? Read about packing archives for a business move.

Use the inventory to request a quote

From inventory to quote A room-by-room inventory goes into an enquiry with site details, the time window and anything to confirm. InventoryBy roomFurniture and ITAccessRequested servicesOne shared briefEnquiryAddresses and sitesInventory listTime windowDetails to check

When you plan an office move with Movon, use the inventory alongside your addresses, access details and the services you want. Keeping the details together makes it easier to get a quote for the full scope of the move.

State that it is a business move and include floor areas, inventory and timing. Raise any uncertainties and specific needs when you discuss the plan.

Review the quote against your request

Review the quote you receive Compare the brief with the quote you receive to check items, addresses, services and times. BriefInventoryAddressesServicesTime windowQuoteSame items?Same access?Extras and pricing?Changes?

Check that the quote covers the same inventory and addresses. Review optional services, how the price is calculated and how changes are handled before deciding.

Use the moving checklist and read more about planning an office move.