Start with access to both premises

Start with access Key handovers determine when the old site can be vacated and the new site can accept deliveries. Old siteMeetingFilesNew siteMeetingFilesConfirmMust be emptyReady for delivery

Confirm when the old premises must be empty and when the new premises can receive the items. Mark which access times are confirmed and which still need checking.

Renovations or a delay in handing over keys can change the schedule. Decide who will communicate changes and who can approve a revised plan.

Define the cleaning work

Define the cleaning scope The office, glass partition and kitchen appear on a checklist that defines where and what to clean. OfficeGlassKitchenAreas to cleanEmpty roomsKitchen and glassStorageJob detailsDefine areas

Specify which rooms and surfaces need cleaning and when they will be clear of furniture and equipment. Check requirements with the property owner and ask for a written description of the cleaning work.

Include glass partitions, kitchens, storage rooms and specialist equipment where relevant. Ask which of your business premises’ cleaning needs a standard end-of-tenancy clean covers.

Once you have listed the areas, enquire about cleaning the premises and confirm access.

Cleaning supplies including a spray bottle, brushes, a sponge and gloves.

Plan for temporary storage

Plan for temporary storage if needed When move-out and move-in dates leave a gap, temporary storage keeps priority items accessible. Gap between sitesMTWTFSSFirstFurnitureITNextFurnitureITLaterFurnitureITAccess during storage

If there is a gap between moving out and moving in, list what needs storage and for how long. Mention if you will need to access individual items during that time.

Include details for delivery from storage. The address, access and order of delivery affect how items should be packed and labelled. Read more in the guide to storage.

Put the services into one plan

Put all the steps in one plan One schedule shows how moving, storage, cleaning and handover fit together. Sequence and dependenciesBeforeAccessMoveCheckDoneMoveStorageCleaningHandoverMoveStorage

You can discuss moving, cleaning and storage with Rent&Move as parts of the same job. Describe each service and how it fits with access to both premises.

State what the business does, the floor areas and the scope of the work. Confirm which services you need and ask for one written description of the work and its schedule.

Confirm what needs to happen first

Confirm dependencies in writing Written confirmations show when rooms can be cleared, cleaning can start and deliveries can be accepted. Confirmed sequenceSite clearedCleaning can startKeys availableDelivery approvedSequence and dependenciesBeforeInMoveCheckDoneClear outCleanReceive

Put in writing what needs to be finished before the next job starts. Confirm who holds the keys, who checks the cleaning and who signs off on delivery to the new premises.

Use the business move checklist and ask for clarification if any part of the schedule is missing.