Start with the new premises

Start with the new site Room names at the new site are used on the floor plan, inventory and labels. Team AMeeting room BStoreroom CNew locationMeeting room BTableDestinationSame room namePlan · list · label

Draw up a simple floor plan with names for rooms, departments and shared areas. Use the same names on the inventory and labels.

Record the current and destination rooms separately. If a desk is moving to another department, make its new location the clearest information on the label.

Use consistent wording on labels

Use the same words on every label The same clear room name appears on a label, monitor and stacked boxes. Level 2Meeting room AScreenDestinationMeeting room AMeeting room AMeeting room ALabel shows target room

A label could read “Level 2, meeting room A, monitor”. Add an inventory number if you already use them. Include the details in writing even if you also colour-code the labels.

Label boxes on a side that stays visible when they are stacked. Put furniture labels where the crew can read them while handling the items and choose a labelling method that suits the material.

Bright, empty meeting room with a conference table, office chairs and large windows.

Keep each workstation’s equipment together

Keep each workstation's equipment together A monitor, dock and cables are packed together and labelled with the same workstation name, without personal data. Desk ASame deskDesk ASame deskDesk AScreen, dock, cablesDestinationRoom name

Decide who will label monitors, docking stations and accessories and who will disconnect them. Pack items together if they belong at the same workstation.

Handle sensitive documents and equipment according to your company’s procedures. Put room names on visible labels so the crew can find the right place without needing personal details.

If you plan to hand over the packing, read about packing help and agree who will label the items.

Share the plan before moving day

Share the plan before moving day One shared room plan keeps destination rooms, the move sequence and the on-site contact up to date. Room AMeeting room BArchive CShared room planLatest versionRooms and sequenceOn-site contactChanges markedShare before moving day

When you plan your office move with Movon, use the room plan to explain where items go and what should be moved first. Agree how to share the labelling system and floor plan with the crew.

Appoint someone to answer questions about where things go in the new premises. Give them the latest room plan and mark updates so everyone uses the same version.

Check each room after the move

Check room by room For each room, check inventory and IT equipment, record issues and note any follow-up. Room AMeeting room BStoreroom CIn the right place?InventoryITIssuesFollow upVerify before sign-off

Check that everything has arrived in the right place before removing packaging and temporary labels. Note anything that needs to be repositioned or followed up.

Use the room plan with the business move checklist and the guide to preparing an office moving quote request.